Now Hiring

Studio Manager Social Media Associate

About Stephanie Fishwick Calligraphy & Illustration

Founded in 2012 in Charlottesville, Virginia, USA by artist Stephanie Fishwick, the studio first gained recognition for Stephanie's intricately collaged and calligraphed invitations for notable tastemaker and entrepreneur Lauren Santo Domingo and her brand Moda Operandi. Special projects for weddings, royalty, celebrities, and top fashion and lifestyle brands soon followed. Stephanie Fishwick's artwork has expanded to adorn a diverse array of products: from couture wedding gowns to ready-to-wear dresses, wallpapers and tableware. Her work even features on luggage and a very large ballroom runner for a wedding in the Palace of Versailles. More about Stephanie and her work here.

Studio Values

  • Honor the original artistic work, innovation, usefulness and beauty as the foundation of our business product.

    • Transparent and consistent communication throughout every project phase, ensuring clients always have clarity on progress, timelines, and deliverables.

    • We begin every relationship by deeply listening to our clients' visions and desired outcomes, taking the time to truly understand not just their stated needs but also the underlying aspirations for their wedding or event.

    • As a leader in the wedding industry and luxury product space we exceed client expectations and deliver (not only) a beautiful product, but a highly attuned process by which we apply the same standards to our business operations and project management, as we do to the actual art product.

    • Value both immediate deliverables and long-term creative evolution: the balance between creative exploration and commercial growth

    • Preserving quality time for in-house projects

    • Recognize that our best work comes from allowing space for experimentation; creative time leads to innovation

    • Scale thoughtfully to preserve artistic quality, brand integrity and innovation

    • Build partnerships that respect our creative process

STUDIO MANAGER

The Studio Manager serves as the operational backbone of our studio, ensuring exceptional client experience while managing end-to-end project workflows. This role begins with a strong focus on project management and studio operations, overseeing our couture stationery services and private commissions, while also collaborating with Stephanie and her external teams (business development, lawyer, agent) on strategic growth initiatives into home, decoration, wallpaper and textiles. The ideal candidate will combine strong operational acumen with a dedication to exceptional service, ensuring our clients receive thoughtful, high-touch support throughout their journey with us, while also supporting the brand’s growth.

At the heart of our business lies the Charlottesville studio, a carefully cultivated environment where artistic exploration and client collaboration coexist and enhance one other. Stephanie is constantly generating new project ideas, experimenting with calligraphic and collage techniques, and developing collections through her creative practice. These self–directed projects are essential to our growth and have resulted in many of our most successful commissions and collections. We often describe these two aspects of the business by comparing the custom commissions to Couture and the studio capsule releases to Ready-to-Wear.

The Studio Manager plays a crucial role by:

  • Balancing immediate client needs with long-term creative development: Protecting dedicated time for Steph’s artistic exploration and development while managing and leading, as point person, our client projects and calendar.

  • Leading projects with our own in–house project management framework, honed through years of shepherding these commission–based projects. The feedback from our clients is consistently positive, but we regularly evolve it based on new technologies and hope that the Studio Manager will continue to improve upon it.

LOCATION: REMOTE, EST
20—30 hours / week

  • Salary commensurate with experience 

  • Flexible working hours and schedule

  • Regular video calls

  • < 2 on site meetings a year

  • Performance-based incentive packages tied to revenue growth targets

  • Paid time off and holidays

  • Summer hours

  • Laptop / home office set-up signing bonus

  • Professional development allowance

  • Employee discount on SF product

TO APPLY

Email your résumé and cover letter to: studio@stephaniefishwick.com
Qualified candidates will be contacted to schedule an interview.

REQUIRED SKILLS & EXPERIENCE

  • 7+ Years project / studio management experience

  • Demonstrable proficiency in standard project management methodologies

  • Poised and articulate presence in video meetings and client interactions

  • Timely perfectionist with the ability to see the big picture

  • Proven track record of managing high-profile clientele with supreme discretion and trustworthiness in handling sensitive information

  • Outstanding written and verbal communication skills

  • Exceptional organizational skills with demonstrated ability to:

    • Map out and optimize complex schedules

    • Create, delegate and manage detailed task lists

    • Navigate ambiguity and create clear action plans

    • Multitask effectively while maintaining a great attention to detail

  • Experience in luxury events, goods, or decorative arts sectors

  • Experience managing creative professionals and advising clients/brands

  • Experience working with external vendors and managing production timelines

  • Ability to compile and mail out welcome packets and samples

  • Strong computer fluency including:

    • Project management system & scheduling tools

    • GSuite: Collaborative workflow and document management

    • Maintain brand consistency in templated documents in GSuite

    • Client management systems (Honeybook or similar)

    • Adobe Acrobat

KEY RESPONSIBILITIES

Serve as the primary point of contact for clients from initial inquiry through project completion

  • Daily email correspondence and availability to clients and vendors, as needed

  • Lead meetings with brands and clientele

  • Maintain detailed project schedules and manage Stephanie’s calendar for all meetings

  • Create full proposal documents (our project roadmap) for clients, which includes an overview of their commission, deliverables, visual references, milestones and a creative services agreement.

  • Ensure timely invoicing and payment collection for all projects

  • Monitor inquiries and update our inbound tracking document, daily

  • Oversee production workflows, timelines and invoicing for all studio projects

  • Coordinate with print vendors and artisans to deliver exceptional custom pieces

  • Ensure clients and vendors receive thoughtful, intelligent, high-touch service throughout their custom journey

  • Manage client feedback and implement improvements to enhance service delivery

  • Lead and manage a new client gifting strategy and physical address mailing list

  • Manage design partner relationships

  • Create a schedule for newsletters, online shop updates and press opportunities

  • Compile and send client welcome packets and sample requests

  • Manage development schedules of new product lines from concept to launch, thoughtfully fitting them into the overall master calendar

  • Identify opportunities to improve operational efficiency while maintaining service quality

  • Regular strategic planning sessions with Stephanie and her external biz dev team

  • Quarterly milestone assessments

SOCIAL MEDIA ASSOCIATE

Help manage social media presence across platforms. This is a junior level position, perfect for a creative self-starter looking to gain hands-on experience in social media management.

REQUIRED SKILLS & EXPERIENCE

  • 2+ years managing personal or professional social media accounts

  • Strong aesthetic sensibility and ability to maintain consistent brand voice

  • Basic photo and video editing skills using common tools like Canva, Photoshop and in—app features

  • Strong writing abilities with excellent attention to detail

  • Experience with Instagram and Substack

  • Portfolio or social media presence demonstrating consistent creative content and storytelling

KEY RESPONSIBILITIES

  • Create scheduled daily social media posts across platforms

  • Monitor engagement and respond to comments/messages

  • Track basic analytics and prepare monthly performance reports

  • Assist with content planning and campaign execution

  • Source, organize and edit provided images/videos for social media content

LOCATION: REMOTE
Part Time: 10-12 hours/week
Salary: $20 /hour

TO APPLY

Email your résumé and cover letter to: studio@stephaniefishwick.com
Qualified candidates will be contacted to schedule an interview. (Please allow a week or so for processing).